Streamline Journal Entries with AI-Driven Automation for NetSuite Finance Teams
SuiteWorks Tech’s SmartGL NetSuite Artificial Intelligence Solution is a game-changing SuiteApp designed specifically for finance teams. Built natively on the NetSuite platform, this AI-powered SuiteApp dramatically simplifies the process of creating journal entries—especially bulk entries—by allowing users to input data in any format, including natural language.
Whether you’re entering journal entries manually or uploading via Excel/CSV, SmartGL Artificial Intelligence Solution for NetSuite understands your input, picks the correct accounts and values, and generates journal entries within NetSuite automatically. The SuiteApp reduces the traditionally manual process of entering two separate lines (Dr and Cr) in Excel/CSV by allowing users to submit only a single line containing both Dr and Cr values—saving time, minimizing errors, and improving financial accuracy.
Imagine empowering your finance team with a digital sales ace—one that never tires, learns instantly from every entry, and closes deals on data accuracy every time. The SmartGL NetSuite Artificial Intelligence Solution is that superstar player, blending the precision of NetSuite Smart GL with the foresight of AI in NetSuite. Instead of wrestling with spreadsheets, your team collaborates seamlessly as SmartGL’s AI-powered NetSuite engine parses unstructured inputs, auto-balances journals, and flags anomalies before they impact your bottom line.
What sets SmartGL apart is its relentless drive to exceed expectations: it’s not just automation, it’s NetSuite automation with AI that elevates your general ledger into a proactive partner. Every deployment becomes a showcase of agility—month-end closes accelerate, audit trails glow with transparency, and forecast accuracy soars. When you choose SmartGL, you’re arming your finance reps with an advanced, configurable SuiteApp that transforms routine entries into strategic insights, making your team look and perform like true champions of efficiency.
SmartGL automatically identifies and matches typed account names with the correct NetSuite GL accounts, ensuring precision in every journal entry—even when user input is incomplete.
Users can type journal entry details in plain Simple English and SmartGL converts the statement into a valid NetSuite journal entry.
Traditional journal creation requires two rows (one for Debit, one for Credit) entry in excel/csv files. With SmartGL, users only need to enter a single row in Excel/CSV file with all necessary details, significantly reducing time and effort. The AI intelligently splits them into balanced journal lines.
Traditionally, multiple columns are needed in Excel/CSV to map multiple fields on Journal record in NetSuite. With SmartGL, you can input all details in a single column — the AI intelligently extracts and maps values to the correct NetSuite fields for seamless journal entry creation.
Supports multi-line journal entries with combinations of accounts, departments, classes, locations, and custom segments.
Process bulk journal entries in one go. SmartGL ensures every entry is balanced, accurate, and compliant with your NetSuite configuration.
Automatically validates accounts, amounts, and segments (like departments, locations, classes) in real-time, preventing errors before journal entries are created.
Configure and map additional NetSuite fields, including custom segments, with full flexibility as your accounting needs evolve.
External users without a NetSuite user license can input journal data via a secure interface. The entries are then created and synced automatically with your NetSuite account which can be routed to CFO/Finance head for approval before it is posted.
Enhance security with one-time authentication codes via mobile Authenticator apps, ensuring that only authorized personnel can submit or create journal entries.
Manage rental contract terminations smoothly, ensuring accurate billing for rental services rendered until the termination date and updating records for equipment availability accordingly.
Ability to renew the rental contracts, ensuring continuity of rental service, timely invoicing and preventing any interruptions in the rental process flow.
Rental calendar feature helps business to manage asset availability, ensuring proper scheduling of equipment rentals and preventing over or under utilization.
The Equipment Maintenance Calendar feature provides a visual schedule showing which equipment is currently under maintenance along with the quantity of units affected. This centralized calendar ensures efficient utilization and coordination of resources in real-time, improving maintenance oversight.
Streamlines the return process for rental equipment, ensuring equipment’s are checked back in and made available for the next rental, reducing downtime.
Facilitates option to track quality checks after rentals to avoid customer dissatisfaction due to faulty equipment for the next rental.
Calculate and bill based on actual rental equipment usage by customers, offering flexible pricing models that adapt to the unique usage patterns of customers.
Provides visibility into availability of rental equipment i.e. ‘On Rent’, ‘Available’, ‘Under Repair/Maintenance’ for better asset management, ensuring business meet customer demand efficiently.
Ability to seamlessly upgrade the rental agreements to higher-tier services, with automatic adjustments in billing to reflect the new selection.
Simplifies the process of downgrading rental agreements, ensuring accurate billing and smooth transitions to lower-tier services without service interruptions.
Reduces time spent on data formatting and entry. One row is all you need—SmartGL does the rest.
Smart suggestions and validations eliminate errors caused by incorrect accounts, mismatched values.
Automates repetitive tasks so your finance team can focus on analysis and strategic planning.
Bulk journal creation from Excel/CSV files—no need to structure them perfectly. SmartGL adapts and processes entries effortlessly.
With NLP and simplified input formats, even users without advanced NetSuite or accounting knowledge can participate in journal preparation. However, these Journal entries can be routed to CFO/Finance Head for approval to ensure correct posting.
Supports the dynamic addition of custom fields and adapts to changing business needs without disruption.
Future-Proof Your Finance Function with NetSuite Artificial Intelligence
As organizations scale, financial complexity grows—making automation a necessity, not a luxury. With SmartGL NetSuite Artificial Intelligence features like real-time validations, natural language inputs, and single-column processing, finance teams can handle high-volume transactions with minimal effort. SmartGL ensures your NetSuite instance remains agile and capable of supporting business growth, while reducing dependency on manual processes or technical expertise.
Contact SuiteWorks Tech today to schedule a live demo or learn how SmartGL can integrate seamlessly into your NetSuite environment. Our experts will guide you through every step, from implementation to optimization—so you can reduce manual effort, increase accuracy, and close books faster.
In a world where time is money, SmartGL Artificial Intelligence SuiteApp helps finance teams stay agile, efficient, and precise. By removing friction from journal entry creation—especially in bulk scenarios—SmartGL empowers teams to operate smarter, not harder.
Don’t let manual journal entries slow your team down. Experience the AI advantage with SmartGL from SuiteWorks Tech.
Ready to experience seamless SmartGL Artificial Intelligence Solution for NetSuite by SuiteWorks Tech Contact SuiteWorks Tech today to schedule a consultation and discover how our expertise can transform your business operations.
SmartGL is an AI-powered SuiteApp that automates journal entry creation in NetSuite by allowing users to input data in any format—including natural language in Excel, or CSV
Instead of requiring two separate rows in excel/csv files for each journal entry (Dr and Cr), SmartGL allows you to enter both values in a single row, which it splits and processes intelligently.
Absolutely! With SmartGL, you can upload bulk entries easily — no need to create separate columns for each NetSuite field.
Users can enter journal entry details in plain Simple English — that’s all the AI needs to automatically create accurate Journal Entries in NetSuite.
Yes. It supports secure sign-in with multi-factor authentication using authenticator apps for enhanced data protection.
Yes. Non-NetSuite users can create and submit journal entries via SmartGL’s external interface. These entries can be routed to CFO/Finance Head for approval before they are posted in NetSuite.
No. SmartGL is built natively on the NetSuite platform and operates independently, with no additional tools or software required.
Yes, the SmartGL NetSuite Artificial Intelligence Solution is designed to work seamlessly across multi-entity setups and supports multiple currencies, making it ideal for global businesses.
By leveraging AI-powered NetSuite algorithms, SmartGL cross-validates inputs in real-time, reducing human error and ensuring high-precision financial reporting.
Absolutely. SmartGL NetSuite Artificial Intelligence Solution supports tailored configurations for various departments, making journal entry workflows more intuitive and department-specific.
Industries with high volumes of transactional data—like manufacturing, retail, SaaS, and professional services—can greatly benefit from the SmartGL NetSuite Artificial Intelligence Solution due to its intelligent entry classification and automation.
Yes. SmartGL integrates directly with NetSuite’s native role-based access control, ensuring only authorized personnel can approve or post journal entries.
SmartGL is a native NetSuite automation with AI extension that interacts smoothly with modules like Fixed Assets, Projects, and Procurement, enhancing the Smart General Ledger NetSuite experience.
SmartGL NetSuite Artificial Intelligence Solution is designed for ease of use. Even users with minimal NetSuite experience can create complex entries thanks to its intuitive interface and AI-guided prompts.
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