How SmartGL Uses NetSuite AI to Automate GL Reconciliation

Introduction: Turning GL Chaos into Clarity with NetSuite Artificial Intelligence

The General Ledger (GL) lies at the heart of every financial system. Yet, month-end GL reconciliation often becomes a time-consuming, error-prone nightmare. Manual processes, missing line-item matches, and extensive review cycles add unnecessary burden to finance teams. SmartGL changes that. By integrating NetSuite Artificial Intelligence directly into the reconciliation workflow, SmartGL introduces a fast, accurate, and intelligent way to automate GL reconciliation inside NetSuite.

This blog explores the technical foundation, automated capabilities, and AI-driven rules that power SmartGL’s transformation of the GL reconciliation process. Let’s dive into how it’s eliminating the friction in financial close cycles—with precision, speed, and intelligence.

What Is SmartGL? A Built-In Reconciliation Engine for NetSuite

SmartGL is a native SuiteApp that leverages NetSuite Artificial Intelligence to automate reconciliation between NetSuite’s Subsidiary GL and the Consolidated GL. Instead of relying on spreadsheets or external systems, SmartGL works seamlessly inside NetSuite, running real-time comparisons and validations between key financial entries.

Its embedded AI algorithms review every GL line transaction based on pre-defined rules, providing finance teams with clean, reconciled results—without manual intervention.

Why General Ledger Reconciliation Needs an AI-Based Solution

Traditional GL reconciliation is typically time-intensive and manually driven. Teams compare values across subsidiaries, identify mismatches, and create journal entries to fix inconsistencies. This method is not only inefficient but also vulnerable to oversight and delay.

NetSuite Artificial Intelligence, as utilized in SmartGL, brings a machine-learning logic layer that proactively understands, detects, and resolves differences in real-time—turning static reconciliation into a dynamic, automated, and intelligent process.

How SmartGL Works with NetSuite Artificial Intelligence

AI-Powered Matching at the Line Level

SmartGL’s reconciliation engine operates at the granular GL line level rather than just at the summary level. Each individual GL line from the Subsidiary books is analyzed and matched against its counterpart in the Consolidated GL.

The result? A precise, detailed, and traceable reconciliation path, down to each entry.

Real-Time Reconciliation Using Pre-Built Logic

SmartGL runs continuously in the background, eliminating the need to trigger reports or wait for batch processing. It uses pre-built logic rules that recognize common scenarios, such as:

• Currency translation mismatches
• Rounding errors
• Misaligned intercompany transactions
• Manual overrides and adjustments

This real-time AI-led scanning ensures discrepancies are caught immediately and resolved before the month-end close.

Automation Capabilities Driven by NetSuite Artificial Intelligence

The automation in SmartGL isn’t just surface-level—it’s deeply integrated into how reconciliation is structured.

Technical Approach Behind SmartGL’s Reconciliation

Let’s explore the technical architecture that powers SmartGL’s GL automation:

NetSuite Native SuiteApp

SmartGL is a 100% NetSuite-native solution, meaning it does not require external software or API integrations. All reconciliation happens inside NetSuite using standard records and custom scripts.

SmartGL Tables and Custom Records

SmartGL uses its own internal tables to store reconciliation mappings and outcomes. These include:

• SG_Transaction_Map – For transaction line mapping
• SG_Reconciliation_Log – For reconciliation results
• SG_Exceptions – For mismatches or unreconciled entries

Automated Matching Rules Engine

SmartGL leverages NetSuite Artificial Intelligence to apply matching rules, such as:

• Subsidiary line-to-line match
• Multi-entity journal consolidation
• Currency-adjusted entry validation

Each rule is configurable, allowing businesses to align the engine with their financial structures.

Reconciliation Views and User Dashboard

SmartGL’s interface offers role-based dashboards that summarize the reconciliation progress:

• Matched Entries – Line items fully reconciled
• Pending Matches – Items waiting for AI match confirmation
• Exceptions – Line-level discrepancies requiring manual intervention
• Reconciliation Score – Percentage of GL successfully matched by AI

Finance managers can track progress at a glance and drill down into specific entries with a single click.

How NetSuite Artificial Intelligence Elevates Reconciliation Accuracy

One of the core strengths of SmartGL is the accuracy brought by NetSuite Artificial Intelligence.

Instead of using static rules, SmartGL uses contextual logic. It learns from matching history, adapts reconciliation rules to repeated patterns, and reduces noise caused by trivial rounding differences or known currency drifts.

This self-learning behavior improves match rates over time, making future reconciliations faster and more accurate.

Key Components Powering SmartGL’s NetSuite AI Integration

Configurable Reconciliation Settings for Enterprise Control

SmartGL is flexible enough for companies of all sizes. The NetSuite Artificial Intelligence engine can be tuned based on:

• Materiality thresholds
• Subsidiary hierarchies
• Multi-currency configurations
• Intercompany journal types

You control the logic. SmartGL does the rest automatically.

SmartGL’s Role in Accelerating Financial Close

Financial close cycles are often delayed due to GL mismatch investigations. With SmartGL in place:

• AI handles most reconciliations automatically
• Exceptions are flagged early
• Audit trails are generated in real time
• Finance teams spend less time reviewing and more time finalizing

That’s the power of AI-first reconciliation.

Example Reconciliation Flow 

Step 1: Subsidiary books post journal entries
Step 2: SmartGL’s engine matches each line with the Consolidated GL
Step 3: AI confirms, flags, or resolves entries based on rules
Step 4: Reconciliation report is generated
Step 5: Exceptions are reviewed and finalized
Step 6: Ledger is closed

Each step is automatic, real-time, and logged for future audits.

Monitoring and Reporting Features

SmartGL delivers deep visibility into every step of the reconciliation process.

Key Reports:

• GL Reconciliation Summary
• Match Accuracy Scorecard
• Exception Volume Report
• Currency Adjustment Tracker

All reports are real-time, filterable, and exportable—no spreadsheet cleanup needed.

Security and Compliance Aligned with NetSuite Standards

SmartGL inherits NetSuite’s security framework:

• Role-based access
• Audit logs for all changes
• Native NetSuite record compliance
• No external data transfer

This ensures that GL data stays secure and traceable, meeting regulatory and audit standards.

Benefits of AI-Driven GL Automation in NetSuite

Let’s summarize how SmartGL uses NetSuite Artificial Intelligence to automate and improve GL reconciliation:

SmartGL vs. Manual Reconciliation – A Quick Comparison

Final Thoughts: NetSuite Artificial Intelligence in Action

SmartGL is not just a plugin—it’s a paradigm shift in how financial reconciliation is approached within NetSuite. By harnessing NetSuite Artificial Intelligence, SmartGL moves reconciliation from a monthly bottleneck to a continuous, automated, and intelligent process.

Finance teams are no longer burdened by spreadsheets or delays. Instead, they gain a reliable, high-speed, and audit-ready solution—always running, always learning, and always accurate.

If your business relies on NetSuite and struggles with GL reconciliation, SmartGL is the native solution designed for transformation.