Whether it’s a corporate seminar, wedding reception, outdoor concert, or product launch, event rental businesses are the backbone of any successful gathering. But behind the glitz of the event is a complex logistical challenge—tracking thousands of assets like chairs, tents, sound systems, lights, and AV equipment across locations, schedules, and client demands.

This is where SuiteWorks Tech steps in.

With our NetSuite-native Event Rental Management SuiteApp, we empower event rental companies to track, manage, and monetize every asset in real time—from inventory and contracts to billing and returns—in one intelligent, fully integrated platform.

Why Event Rentals Are Operationally Complex

Running an event rental company isn’t just about having equipment. It’s about managing a web of operations such as:

1. Coordinating deliveries & pickups
   
2. Tracking inventory across events and warehouses
   
3. Creating customized rental contracts
   
4. Handling time-based pricing
   
5. Managing returns and damages
   
6. Invoicing clients on time
   
7. Ensuring high asset utilization
   
   

Relying on spreadsheets or disconnected tools often leads to lost inventory, double bookings, and revenue leaks.

SuiteWorks Tech: The Smartest Way to Manage Event Rentals

Built natively on Oracle NetSuite, the SuiteWorks Rental Management SuiteApp digitizes and automates every part of your event rental workflow—from asset assignment to final payment.

You get total visibility and operational control over your rental fleet, so you never lose track of what’s going where—or when.

Key Features Built for Event Rental Businesses

1. Real-Time Inventory Tracking

Track every piece of equipment—chairs, tables, AV setups, tenting, flooring, décor—and know:

1. Where it’s located
   
2. When it’s booked
   
3. When it’s expected back
   
4. Current condition
   
   

“Know where every tent pole and speaker is—at all times.”

2. Contract Automation & Customization

Generate rental contracts in minutes:

1. Daily/hourly/weekly pricing options
   
2. Event-specific terms
   
3. Delivery and pickup schedules
   
4. Rental bundles for packages (e.g., Wedding Set A)
   
5. Integration with CRM and sales quotes
   
   

“No more paperwork errors. Just fast, clean, automated contracts.”

3. Flexible Billing & Invoicing

Billing complexity is simplified with automation:

1. Time-based billing (by the hour, day, week)
   
2. Flat rates or dynamic pricing
   
3. Recurring or one-time invoicing
   
4. Damage fees, setup charges, and taxes included
   
5. Automatic invoice generation and NetSuite sync
   
   

“Fast, accurate invoicing ensures steady cash flow.”

4. Check-Out & Check-In Workflows

Easily manage the life cycle of each asset:

1. Assign to contracts
   
2. Schedule delivery and on-site setup
   
3. Check-in on return with damage or loss reports
   
4. Update asset status (cleaned, repaired, ready)
   
   

“Reduce asset losses, prevent overbooking, and increase event readiness.”

5. Reporting and Analytics

Get data-driven insights into:

1. Most-rented items
   
2. Underutilized inventory
   
3. Event ROI by equipment bundle
   
4. Inventory turnaround rates
   
5. Customer satisfaction linked to delivery timelines
   
   

“Let the numbers show you how to grow.”

Built Natively on NetSuite for Seamless Integration

No third-party platforms. No syncing issues. 100% native to NetSuite.
This means:

1. Unified data across rental, finance, inventory, and CRM
   
2. Role-based access for teams
   
3. Real-time visibility
   
4. Multi-location and multi-currency support
   
5. Compliance with GAAP, IFRS, and local tax regulations
   
   

Who Is This For?

Our solution is ideal for:

1. Event equipment rental companies
2. AV & sound rental providers
3. Wedding and party rental firms
4. Festival equipment suppliers
5. Corporate event logistics agencies
   
   

If you rent out anything from chairs to chandeliers, screens to scaffolding, this SuiteApp is designed for you.

Case Example: How a Regional Event Company Streamlined Rentals

Before SuiteWorks Tech:

1. Lost track of 15% of inventory during peak season
   
2. Manually generated over 100 contracts per month
   
3. Frequent double-booking and billing issues
   
   

After SuiteWorks Tech Implementation:

1. Real-time asset tracking and availability calendar
   
2. Automated contract and billing system
   
3. 98% invoice accuracy and 20% faster payments
   
4. Reduced late returns by 60%
   
   

Why Choose SuiteWorks Tech for Event Rentals?

Scale Your Rentals. Grow Your Events. Simplify Your Ops.

With SuiteWorks Tech + NetSuite, your event rental business can:

1. Gain real-time asset visibility
   
2. Automate billing and scheduling
   
3. Prevent asset mismanagement
   
4. Improve customer satisfaction
   
5. Expand to new locations with ease
   
   

It’s not just about managing events—it’s about creating a smarter business foundation that grows with you.